EVERY TEAM. EVERY EVENT. EVERYONE CONNECTED.
League operations, team communication, athlete profiles, and meet-day coordination—in one place.
What brings you to TOE?
Meet Director Dashboard
See the entire season
at a glance.
Meets, practices, entry deadlines, scratch deadlines, coach meetings, and staff assignments — one calendar every role can see, filtered to what matters to them.
Season Timeline
Demo DataOne platform for the
entire track community.
Organize
- League and club administration
- Membership requests and approvals
- Rosters and guardian relationships
- Calendars and recurring events
- Payments and merchandise connections
Communicate
- League and club message boards
- Private and group messaging
- Attachments, GIFs and emoji
- Polls and announcements
- Role-based notifications
Coach Reyes: Practice moved to 4:00 PM Thursday — heat & humidity.
Team dinner before Riverside Invitational — Friday or Saturday? 62% Friday
Coordinate Meet Day
- Order-of-events and heat-sheet imports
- Present and scratched athlete status
- Clerk check-in and DNS
- First, second and final calls
- Timer, clerk and meet-director workspaces
- Operates with or without an approved API
| L2 | M. Alvarez | Checked In |
| L7 | K. Nguyen | DNS |
Develop Athletes
- Athlete scorecard profiles
- PRs and event history
- Previous-result claiming
- Practice calendars
- Coach Ace workout and rules support
From first call to final results
—keep everyone moving.
Import the order of events
The Timer, Meet Director, or Clerk imports and synchronizes the order of events and heat sheets.
Coach marks attendance
Coaches mark their athletes present or scratched ahead of check-in.
Clerk checks athletes in
The Meet Clerk checks each athlete into their heat and lane.
Send meet-day calls
Meet staff send first, second, and final calls for each event.
Everyone is notified
Athletes, coaches, and parents receive the call automatically.
Final call — Girls 400m, Heat 1.
Official results stay official
Your timing or meet-management provider remains the authoritative source for entries, seeding, timing, and results.
A track-and-field assistant
built into your season.
Ask Coach Ace to build a practice, or check a rule — he answers with structure, cites his sources, and always leaves the final call to you.
Coach Ace provides educational coaching support. Coaches must review and approve workouts before assigning them.
Meet Coach AceImprove acceleration mechanics and 4x100m exchange timing.
Know where they need to be
—and when.
- One parent account for linked athletes
- No shared passwords
- Secure team communication
- Club and league calendars
- Event-call notifications
- Results and PR visibility
Practice 4:00 PM · Team meeting 5:15 PM
Riverside Invitational · Saturday, 9:00 AM
Great work at practice today, Maya!
200m: 26.41 · Source: Approved Timing Provider
Every athlete has a story.
Put the results at the center.
Demo Data · Maya Alvarez is a fictional demonstration athlete.
Straightforward pricing,
built for track families.
Parents are always free · Clubs include two coach seats · League accounts use a one-time setup fee · Additional seats use simple monthly pricing
Athlete & Family
For athletes and the parents/guardians who manage their household.
- Parent/guardian accounts are always free — no charge, ever
- Full membership, roster, and household management
- 3rd & 4th athlete in the same household are ~50% off
- Up to 4 athletes per household
- Team & league announcements, calendar, and messaging
Club
For a single school or independent club getting organized on TOE.
- Free for the club — includes 2 coach seats (at least one must be a Club Administrator)
- Additional coach seat: $3.99/mo
- Roster, membership, and household management
- Club announcements & imported schedule/results
League
For league directors managing multiple member clubs and seasons.
- Includes League Administrator + 1 Meet Director seat + 1 Meet Clerk seat
- Additional Meet Staff Seat: $3.99/mo
- Club membership review & approval workflows
- League-wide announcements & reporting
- Seat purchase does not itself grant access to a specific meet
Enterprise
For state associations and multi-league organizations.
- Multi-league administration
- Integration Hub access for approved timing partners
- Data export tools
- Custom pricing based on your organization's scope
Family calculator
See your household's total for the number of athletes you're registering — using the exact same pricing engine as checkout, never a separate estimate.
Parents/guardians are always free and don't count toward this total. Max 4 athletes per household.
Full plan comparison & billing policy details
Compare plans
| Feature | Athlete & Family | Club | League | Enterprise |
|---|---|---|---|---|
| Base price | $3.99/mo or $39.99/yr per athlete | Free | $299 one-time setup | Custom — Contact TOE |
| Parent/guardian accounts | Always free | Always free | Always free | Always free |
| Sibling/family discount | 3rd & 4th athlete ~50% off | — | — | — |
| Max athletes per household | 4 | — | — | — |
| Included staff seats | — | 2 coach seats | 1 Meet Director + 1 Meet Clerk | Custom |
| Required admin seat | — | ≥1 Club Administrator | League Administrator | Custom |
| Additional staff seat price | — | $3.99/mo or $39.99/yr | $3.99/mo or $39.99/yr | Custom |
| Billing frequency | Monthly or annual | N/A (free) | One-time (never recurring) | Custom |
| Roster & membership management | Included | Included | Included | Included |
| Announcements & messaging | Included | Included | Included | Included |
| Imported schedule & results | Included | Included | Included | Included |
| Club approval workflows | — | — | Included | Included |
| Integration Hub access | — | — | By approved provider | Included |
| Seat purchase grants meet access? | N/A | N/A | No — separate per-meet assignment required | No — separate per-meet assignment required |
The first two athletes registered in a household are billed at the standard rate. The 3rd and 4th athlete in that same household are billed at the discounted family rate (about 50% off), up to a maximum of 4 paid athlete memberships per household. A league pays a one-time $299 setup fee that never recurs. Enterprise pricing is always custom. Any founding-member promotion is scoped to one specific organization, has a defined start/end date, and is never active platform-wide by default.
Built by track people, from South Jersey.
Track and field is one of the most operationally complex sports in youth athletics — dozens of events, hundreds of athletes, and a season's worth of memberships, approvals, and communication to keep straight.
Track Over Everything was started in South Jersey, built from real youth track-and-field coaching and league-management experience — the organization, communication, and meet-day-coordination layer track and field has never had.
Answers before you ask.
Does TOE replace meet-registration or timing software?
Is there a mobile app?
Can parents use it without paying?
How does the family/sibling discount work?
What does a club get for free, and what costs extra?
What does the League plan cost, and does it renew?
What does Enterprise cost?
Is there a founding-member discount?
What about middle school, club, and youth track?
Is TOE live yet?
How do I know what's actually built versus planned?
Talk to a track person.
Tell us about your league, club, or team. A real person from TOE will follow up — no automated lead-qualifier bots.
Thanks — we got it.
A member of the Track Over Everything team will follow up at the email address you provided. If you don't hear back within a few business days, please email hello@trackovereverything.com directly.
Your season is already moving. Keep everyone with it.
Bring your league, club, coaches, families and meet staff together with Track Over Everything.
